selecting a Document Scanning Services contractor

Accreditation - selecting a Document Scanning Services contractor

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If your business is planning to outsource its document scanning requirements, you'll want to make sure you hire the contractor that's right for your business. This report outlines some of the foremost factors to look out for and will give you some idea of the right questions to ask.

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Accreditation

Scanning services required

Firstly you'll need to ascertain which services you unmistakably want - do you need just scanning and indexing services or a full document supervision solution?

Do you need hands-on help or just some consultation and advice?

Security

When it comes to documents, security is likely to be a key consideration for your company. Find out about a contractor's security arrangements and how documents containing sensitive data will be handled. In some circumstances, contractors will need to be registered with the Data security agency - ask about this too if you cope personal data.

Documents which need to be transferred to a contractor should be transferred using a fetch courier service and all staff who cope confidential documents should be police-checked.

Ability

Don't conjecture that all document scanning associates can meet your requirements. Ask them how long they have been established. Who have they worked for? What sectors do they have sense in?

It might be a good idea to ask for evidence and case studies of when a document scanning business has worked with another client with similar requirements to you.

Companies should also be Iso 9001 accredited and have a wide range of equipment to cope all types of documents and sizes.

Software and support

Some contractors are tied in with third-party vendors and may not be well located to offer you the widest choice of solutions for your scanning needs.

Independent associates can pick from everything that's ready on the market to find the best clarification for you.

Key questions to ask

These questions are a good start to help you pick the best scanning services contractor for you:

1. What relevant sense would your ideal contractor have?
2. Are there any key security issues which need to be considered?
3. What ongoing keep do you need?
4. Once all your main files have been scanned, will you continue to utter scanning in-house or do you want a contractor for this?
5. Do your documents comprise personal data?
6. What kind of documents can the contractor deal with?
7. What kind of equipment do they have available?

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